A live, recorded, identity-verified notarial session over video. Same legal effect as sitting across a table — and it takes about twelve minutes instead of an afternoon.
A notarial act performed over live audio-video, where the signer's identity is verified electronically instead of by handing over a driver's licence across a desk.
Everything a notary does in person still happens. The signer appears before the notary — just through a screen rather than a doorway. Identity is proved, the signature is witnessed, the act is recorded in a journal, and a tamper-evident seal is applied to the document.
What changes is the friction. No drive across town, no bank branch that closed at four, no "sorry, our notary is at lunch," no printing a document only to scan it back in. The session is recorded end to end, which makes the audit trail substantially better than the paper equivalent, not worse.
It is a genuinely better product than the thing it replaces. That's rare enough in this industry to be worth saying plainly.
Booking to sealed document. Most of that is the identity check, which happens before the notary joins.
Audio and video, retained for the statutory period. If the act is ever challenged, there is a recording of it.
The seal is cryptographically bound to the document. Alter a page afterwards and the seal breaks visibly.
A sealed PDF you can email straight to whoever needs it. No scanning, no courier, no lost original.
A Texas online notary must be physically located in Texas at the moment of the notarial act. That's a rule about where the notary stands, and it's the reason we never take a session from an airport.
It says nothing about where you are. A Texas online notary may notarize for a signer located in any other state — or outside the country entirely, for documents connected to United States matters.
So distance is not a constraint for you. If you can get to a camera and a stable connection, you can get to our notary.
The receiving party's own requirements still apply — some institutions insist on wet ink for particular instruments. We'll tell you before you book if that's likely.
Four of them are the notary's problem. Yours is having the right ID and a working camera.
Before the session, you answer a short set of knowledge-based questions generated from public and commercial records — the sort of thing only you would know about your own history. It takes about two minutes and it happens once.
You photograph your government-issued ID. It's checked automatically for the security features, formatting and data consistency a genuine document has — a materially harder check than a human squinting at it across a counter.
You and the notary meet live. They confirm you're the person on the credential, confirm you understand the document and are signing voluntarily, and witness the signature as it happens. The whole thing is recorded.
The act is entered in the notary's electronic journal: date, time, type of act, document, how identity was established, and a link to the recording. Retained for the period the state requires.
The notary applies their electronic signature and seal with the notarial certificate. It's bound to the document so any later alteration is detectable, and the sealed PDF is delivered to you immediately.
A current government-issued photo ID, a device with a camera and microphone, a stable connection, and the document as a PDF. If you don't have it as a PDF, send us what you have and we'll sort it out before the session starts.
Some documents, some institutions and some people want ink on paper. That's fine, and we do that too.
Acknowledgments, jurats, oaths and affirmations, copy certifications, signature witnessing. At our Houston office by appointment, or at your location on a mobile visit.
Operating agreements, corporate resolutions, member consents, affidavits, deeds and powers of attorney. Reviewed in advance so we know which pages need which act, and returned the same day.
For documents going to a foreign authority. We prepare the notarization correctly for the authentication that follows, then handle the submission. See below — the order matters.
Manager and officer certificates, incumbency certificates, banking resolutions. Often needed with a filing, which is convenient when the same firm is doing the filing.
Two partners in different cities signing the same instrument, in the same session, at the same time. This is the case where remote isn't just easier — it's the only sensible way to do it.
Where a jurisdiction requires the registered agent appointment to be notarized, we do it in the same sitting as the transfer. Nobody should need two appointments for one signature.
People are told to "get it apostilled" and assume that's one thing a notary does. It's two separate things, in a fixed order, and the second one is not performed by a notary at all.
We notarize the document. The certificate wording, the seal and the commission details have to be exactly right, because the next step is an authority checking precisely those things.
The document goes to the state authority, which verifies the notary's commission and attaches the apostille certificate. That certificate authenticates the notary, not the contents.
The apostilled document is accepted by authorities in countries party to the Hague Apostille Convention. For countries outside it, a longer consular legalisation route applies instead.
Because the failure mode is a document that gets notarized somewhere convenient, sent for authentication, rejected on a technicality in the certificate wording, and returned three weeks later — usually to someone who has since left the country. When we do both steps we know the first one will survive the second.
Our handling fee is $150 plus the state's authentication fee at cost. That is a filing service, billed separately from the notarization itself, which is charged at the ordinary per-act price. Turnaround is set by the authority, not by us; we'll give you their current published timeframe before you commit, and tell you when expedited handling is available.
Whether the destination country accepts an apostille of an electronically notarized document varies. Tell us the country when you book and we'll confirm the right route before anything is signed.
Texas law sets the most a notary may charge for each notarial act. We charge exactly that — no session fee, no after-hours surcharge on the act, no package markup — and every receipt lists the notarial fees separately from anything else.
| Notarial act | Fee | Notes |
|---|---|---|
| Remote online notarization Per online notarization, including the recorded session | $25 | Identity proofing and credential analysis included · +$1 per additional signature on the same certificate · Tex. Gov’t Code §406.111 |
| In-person acknowledgment At our Houston office, or at your location on a mobile visit | $10 | First signature · +$1 per additional signature · Tex. Gov’t Code §406.024 |
| In-person oath, affirmation or jurat Per signer sworn | $10 | Tex. Gov’t Code §406.024 |
| Certified copy of a notarial record From the notary’s journal | $1 / page | Tex. Gov’t Code §406.024 |
| Apostille handling Filing service — not a notarial fee; the notarization is charged separately | $150 + state fee | State fee at cost; timeframe set by the authority |
| Included with Agent+ Two remote notarizations a year | Included | Unlimited on the Corporate plan |
Home, office, hospital or signing table anywhere in greater Houston. You pay the statutory notarial fee for each act, plus a travel fee for the trip — quoted and agreed before we leave.
The travel fee is not a notarial fee and is not set by law; it pays for the drive and the time. It is shown to you in writing when you book, and your receipt lists it separately from the notarial fees.
If we arrive and the act can’t go ahead — no valid ID, the document isn’t ready, or the signer can’t or won’t sign — the travel fee still applies, but no notarial fee is charged, because no act was performed.
| Travel & service (not notarial fees) | Charge |
|---|---|
| Zone 1 — Galleria / Uptown | $35 |
| Zone 2 — inside Beltway 8 | $45 |
| Zone 3 — Beltway 8 to the Grand Parkway Katy, Sugar Land, Pearland, Cypress | $65 |
| Zone 4 — The Woodlands, Spring, Humble, Kingwood, Clear Lake | $80 |
| Beyond Zone 4 | Quoted · $1.50 / mile |
| Evening (6–9 pm weekdays) or weekend | +$25 |
| Late night (9 pm–7 am) or holiday | +$50 |
| Same-day, under two hours’ notice | +$25 |
| Hospital, nursing home or assisted living Includes 30 minutes on site | +$25 |
| Jail or detention facility | From +$75, quoted |
| Waiting time First 15 minutes free | $20 per 15 min |
| Printing First 10 pages free | $0.50 / page |
| Cancellation under two hours before | 50% of travel fee |
If your document is unusual, send it over first. Two minutes of checking beats a rejected instrument.
$10 in person, $25 remote. The Texas statutory rate, nothing added. Same-day slots when you need them.