A live, recorded, identity-verified notarial session over video. Same legal effect as sitting across a table — and it takes about twelve minutes instead of an afternoon.
A notarial act performed over live audio-video, where the signer's identity is verified electronically instead of by handing over a driver's licence across a desk.
Everything a notary does in person still happens. The signer appears before the notary — just through a screen rather than a doorway. Identity is proved, the signature is witnessed, the act is recorded in a journal, and a tamper-evident seal is applied to the document.
What changes is the friction. No drive across town, no bank branch that closed at four, no "sorry, our notary is at lunch," no printing a document only to scan it back in. The session is recorded end to end, which makes the audit trail substantially better than the paper equivalent, not worse.
It is a genuinely better product than the thing it replaces. That's rare enough in this industry to be worth saying plainly.
Booking to sealed document. Most of that is the identity check, which happens before the notary joins.
Audio and video, retained for the statutory period. If the act is ever challenged, there is a recording of it.
The seal is cryptographically bound to the document. Alter a page afterwards and the seal breaks visibly.
A sealed PDF you can email straight to whoever needs it. No scanning, no courier, no lost original.
A Texas online notary must be physically located in Texas at the moment of the notarial act. That's a rule about where the notary stands, and it's the reason we never take a session from an airport.
It says nothing about where you are. A Texas online notary may notarize for a signer located in any other state — or outside the country entirely, for documents connected to United States matters.
So distance is not a constraint for you. If you can get to a camera and a stable connection, you can get to our notary.
The receiving party's own requirements still apply — some institutions insist on wet ink for particular instruments. We'll tell you before you book if that's likely.
Four of them are the notary's problem. Yours is having the right ID and a working camera.
Before the session, you answer a short set of knowledge-based questions generated from public and commercial records — the sort of thing only you would know about your own history. It takes about two minutes and it happens once.
You photograph your government-issued ID. It's checked automatically for the security features, formatting and data consistency a genuine document has — a materially harder check than a human squinting at it across a counter.
You and the notary meet live. They confirm you're the person on the credential, confirm you understand the document and are signing voluntarily, and witness the signature as it happens. The whole thing is recorded.
The act is entered in the notary's electronic journal: date, time, type of act, document, how identity was established, and a link to the recording. Retained for the period the state requires.
The notary applies their electronic signature and seal with the notarial certificate. It's bound to the document so any later alteration is detectable, and the sealed PDF is delivered to you immediately.
A current government-issued photo ID, a device with a camera and microphone, a stable connection, and the document as a PDF. If you don't have it as a PDF, send us what you have and we'll sort it out before the session starts.
Some documents, some institutions and some people want ink on paper. That's fine, and we do that too.
Acknowledgments, jurats, oaths and affirmations, copy certifications, signature witnessing. At our Houston office by appointment, including outside normal hours when something has to happen today.
Operating agreements, corporate resolutions, member consents, affidavits, deeds and powers of attorney. Reviewed in advance so we know which pages need which act, and returned the same day.
For documents going to a foreign authority. We prepare the notarization correctly for the authentication that follows, then handle the submission. See below — the order matters.
Manager and officer certificates, incumbency certificates, banking resolutions. Often needed with a filing, which is convenient when the same firm is doing the filing.
Two partners in different cities signing the same instrument, in the same session, at the same time. This is the case where remote isn't just easier — it's the only sensible way to do it.
Where a jurisdiction requires the registered agent appointment to be notarized, we do it in the same sitting as the transfer. Nobody should need two appointments for one signature.
People are told to "get it apostilled" and assume that's one thing a notary does. It's two separate things, in a fixed order, and the second one is not performed by a notary at all.
We notarize the document. The certificate wording, the seal and the commission details have to be exactly right, because the next step is an authority checking precisely those things.
The document goes to the state authority, which verifies the notary's commission and attaches the apostille certificate. That certificate authenticates the notary, not the contents.
The apostilled document is accepted by authorities in countries party to the Hague Apostille Convention. For countries outside it, a longer consular legalisation route applies instead.
Because the failure mode is a document that gets notarized somewhere convenient, sent for authentication, rejected on a technicality in the certificate wording, and returned three weeks later — usually to someone who has since left the country. When we do both steps we know the first one will survive the second.
Our handling fee is $150 plus the state's authentication fee at cost. Turnaround is set by the authority, not by us; we'll give you their current published timeframe before you commit, and tell you when expedited handling is available.
Whether the destination country accepts an apostille of an electronically notarized document varies. Tell us the country when you book and we'll confirm the right route before anything is signed.
A "notarial act" is one signature on one document by one signer. A document with two signers is two acts; a package with fifteen is priced as a package.
| Service | Price | Notes |
|---|---|---|
| Remote online notarization Per notarial act, including the recorded session | $45 | Identity proofing and credential analysis included |
| Additional signer Same document, same session | $10 | Signers may be in different places |
| In-person notarial act At our Houston office, by appointment | $45 | Evening and weekend slots available |
| Multi-document entity package Reviewed in advance, executed in one session | $120–$180 | Priced on document count and complexity |
| Apostille handling Notarization prepared and authentication submitted | $150 + state fee | State fee at cost; timeframe set by the authority |
| Same-day or after-hours session When it genuinely can't wait until tomorrow | $75 | Added to the per-act price, subject to availability |
| Included with Agent+ Two remote notarizations a year | Included | Unlimited on the Corporate plan |
If your document is unusual, send it over first. Two minutes of checking beats a rejected instrument.
$45 per act. Remote or in person. Same-day slots when you need them.